How We Work
Our process is transparent, outcome-focused, and built around your success.
The BRYTHE Project Model
Qualify & Discover
We understand your opportunity. What's driving the project? Who owns it internally? What's success? What's the timeline?
- ✓Initial conversation — 30–45 min
- ✓We ask questions; you share context
- ✓We assess fit and scope
- ✓No commitment required
Define & Scope
We align on outcomes and approach. We create a detailed scope of work, timeline, and commercial proposal.
- ✓SOW with clear deliverables
- ✓Milestone-based timeline
- ✓Fee breakdown (planning + execution + vendor costs)
- ✓Revision rounds and change-order process defined
Plan & Coordinate
We build the detailed plan, select vendors, negotiate terms, and prepare for execution.
- ✓Detailed project roadmap
- ✓Vendor selection & contracting
- ✓Budget tracker & risk register
- ✓Weekly status updates begin
Execute & Deliver
We manage all moving parts. You stay informed. Outcomes happen on time, on budget, with quality.
- ✓Vendor coordination & escalation
- ✓Quality checks at each phase
- ✓Budget and timeline protection
- ✓Leadership updates & checkpoint reviews
Close & Document
We finalize deliverables, close vendor relationships, reconcile budgets, and document learnings for your team.
- ✓Post-delivery quality review
- ✓Final budget reconciliation
- ✓Handover documentation
- ✓Closure report & lessons learned
Commercial Model
How We Charge
- 1Planning & Design Fee
For discovery, strategy, vendor selection, and proposal
- 2Project Management Fee
For coordination, vendor management, and execution
- 3Vendor Costs
Pass-through. You pay vendors directly or reimburse us. Fully transparent.
- 4Reimbursable Expenses
Travel, printing, logistics. Billed at actuals with receipts.
Payment Terms
Milestone-based
Usually 50% upfront, 50% on delivery. Flexible for larger projects.
Payment due
Within 7 days of invoice.
Revisions
One round of feedback on all deliverables included. Additional rounds billed separately.
Cancellation
Either party may terminate with 14 days' notice. Fees for work completed remain due.
How We Protect You
Fixed scope with written change-order process
Budget tracking and protection
Weekly status updates & transparency
Clear vendor contract terms upfront
Single accountable owner for your project
Defined escalation path for issues
Team & Ecosystem
Your Core Contact
Pratik Agrawal is your single point of accountability. He leads discovery, strategy, and executive updates. You work directly with him.
For ongoing projects, Pratik may embed part-time or work alongside your internal team, depending on scope.
Our Vendor Network
Pre-vetted partners across real estate, IT, event production, logistics, merchandise, and facilities. We've negotiated relationships, so execution moves faster.
New vendors sourced as needed. You always have visibility and approval.
Common Questions
How is this different from hiring an agency or consultant?
We sell outcomes, not time. You get a single accountable owner who stays involved through delivery, not a vendor who hands off after planning. We also embed our vendor ecosystem, so execution moves faster and cheaper than managing multiple vendors yourself.
What if the project scope changes mid-way?
We have a formal change-order process. New scope is discussed, scoped, priced, and approved in writing before work begins. Budget and timeline protection is core to how we operate.
Can we work retainer-based instead of project-based?
Yes. For ongoing work (fractional leadership, continuous gifting programs, multi-phase expansions), we offer retainer models. Discuss with us during the discovery call.
Do you require exclusivity?
No. You can work with other consultants or agencies in parallel. We own our scope and are accountable for our outcomes. Other partners own theirs.
What happens if a vendor fails or delivers poor quality?
We own vendor performance. If a vendor underperforms, we escalate, fix, or replace them. You shouldn't have to manage vendor relationships—that's our job.